Learn more. See system requirements for compatible versions of Windows and macOS, and for other feature requirements. However, Internet access is required to install and activate all the latest releases of Office suites and all Microsoft subscription plans. For Microsoft plans, internet access is also needed to manage your subscription account, for example to install Office on other PCs or to change billing options.
Internet access is also required to access documents stored on OneDrive, unless you install the OneDrive desktop app. You should also connect to the Internet regularly to keep your version of Office up to date and benefit from automatic upgrades. To reactivate your Office applications, reconnect to the Internet. Documents that you have created belong fully to you.
If you cancel your subscription or it expires, you can still access and download all your files by signing in to OneDrive directly using the Microsoft account you used to set up Microsoft You do lose the additional storage that comes with your subscription, so you must save your files elsewhere or buy more OneDrive storage if your OneDrive account exceeds the free storage quota.
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But the Page Borders option takes you to an unhelpful, old-school pop-up box without dynamic previews. On the one hand, newbies to Office software, particularly young, visual learners, may find the interface easier to master than Office Icons label most of the commands, and many expand into pull-down menus.
There are inconsistencies, though, such as buttons that open older dialog boxes. And many items have moved to places that we don't find intuitive. For instance, the dictionary and thesaurus in Word are under the Review tab, not References near the footnote and bibliography buttons.
Notice a pattern? Although the Home tab houses many frequently used features, it's not the first place we look for them. After more than a year of alternating between Office and test versions of Office , we still found it hard to break old habits.
Microsoft advertises the Ribbon's ability to help you "browse, pick, and click. Rather than piling on more features--Word alone had some 1, commands--Microsoft attempted to better show off functions that already existed.
To some extent, the Ribbon meets this goal, as it's easier to find Conditional Formatting in Excel, among other sophisticated tools.
And the View tab in Word and Excel better provides options for viewing two or three open documents at once. You can customize Word, Excel, and PowerPoint to some extent, such as by adding buttons to the small, Quick Access Toolbar, but not as much as with their predecessors. Luckily, keyboard shortcuts remain the same; just press ALT at any time to see tiny "badges" that label the quick keys for the Ribbon's commands.
We like that you can hide the Ribbon by double-clicking on any tab. Plus, Microsoft has killed Clippy, the annoying animated pop-up assistant that would interrupt your work in Office A subtle new quick formatting toolbar in Word fades in and out near your cursor.
Overall, our favorite interface tweak is the slider bar in the lower right corner that lets you zoom in and out with ease. Features Many of the changes to Office feel skin deep. By that, we mean that there's a strong emphasis on making documents, spreadsheets, and presentations easier on the eyes. You can adjust the brightness of images, for instance, and add 3D effects such as drop shadows and glows to pictures and charts.
And many of the features that might appear new are simply easier to stumble upon in the new interface. The useful Document Inspector provides old and new ways to clean up hidden metadata in files.
But don't expect too many new features. Word offers some basic tools that you'd otherwise look to in desktop publishing programs such as Microsoft Publisher or Adobe InDesign. A host of new templates as well as preformatted styles and SmartArt diagrams let you dress up reports, flyers, and so on with images and charts.
However, you can't precisely control the placement of design elements on the page as you can with professional publishing software. And for wordsmiths who just work with plain old text, there's little need to upgrade.
There's a new method of comparing document drafts side by side, but you still can't post a password-protected file to the Web without having Groove or server tools. At the same time, academic researchers should appreciate the Review tab's handy pull-down menus of footnotes, citations, and tables of content.
And Word's new blogging abilities might be handy, but even its cleaned-up HTML is far more cluttered than we'd like. We find that the Ribbon layout in Excel improves its usefulness for working with complex spreadsheets. That makes it easy to jump right in and start using Outlook if you're accustomed to an earlier version. The Ribbon emerges once you begin to compose a message or an appointment.
Within the main window, a new, collapsible To-Do bar summarizes your current appointments and tasks for the day. When you compose an e-mail message, the tabbed Ribbon appears, allowing you to format the text as well as attach files, contacts, and images. A similar window appears when you schedule appointments, set up tasks, or edit individual contacts. If you're working in plain text, the buttons for dressing up messages will fade.
As with the layout of other Office programs, contextual tabs appear and disappear based upon your work at hand; for example, the picture-formatting menu shows up only once you've clicked on an image. Getting used to this can take some practice. Features After using Outlook for several weeks, we found it hard to return to Outlook largely because we'd grown used to the ease of dragging e-mails to the calendar and color-coding them for scheduling, as well as seeing each day's tasks appear within the calendar.
These little changes can be a big deal if Outlook is your messaging and scheduling nerve center. Items that you flag for follow up appear within the To-Do bar, and there's more flexibility in flagging. Just right-click the flag icon on an Outlook e-mail, and you can specify precisely when to follow up on a message.
Forget to mark an item as complete? It rolls over to the next calendar day until you're finally finished. Right-click the rounded box that represents the Categories column for a specific e-mail message, and you can color-code a message with multiple colors.
This allows you to view scheduled items as a "heat map" on the calendar for a quick visual signal of what's hot on your to-do list. You can also set a Quick Click for Outlook to label messages with the color of your choice by default when you click on its Categories box.
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